Procedure for Resolutions
to
be presented at
A. PROCEDURE
All proposed
resolutions for the Maine Conference UCC Annual Meeting must be received in the
Conference office no later than 75 days prior to the Annual Meeting (April 1,
2012), accompanied by the Resolution Information Form. Proposed resolutions will be reviewed
and approved by the Coordinating Council prior to being distributed to the
delegates in advance of the Annual Meeting.
B. SUBMSSION OF
RESOLUTIONS
Resolutions may be prepared
and submitted by the following individuals or organizations:
(1) Any local church
of the Maine Conference of the United Church of Christ,
provided the resolution has been approved for submission by the congregation or
by the official governing body of that church. The date voted, number
supporting, opposing and abstaining should be reported when the resolution is
submitted.
(2) Any Association
of the Maine Conference of the United Church of Christ,
provided the resolution has been approved by submission at a duly called
meeting of the Association or its Executive Committee.
(3) Any structure
created by the Conference By-Laws, or by an annual meeting or a special meeting
of the Conference.
(4) The Coordinating
Council of the
C. FORMAT
Resolutions
and Other Formal Motions shall include the following information:
(1) A brief
title which must accurately reflect the intent of the proposed motion. The names
of the church or body presenting the Resolution shall be included.
(2) A brief
summary that accurately reflects the content of the Resolution.
(3) The
biblical, theological and ethical rationale; and the expected outcome.
(4) The text
of the motion.
(5) A statement that the implementing body is responsible for developing the strategy and program designed to implement the Resolution.
(6) All resolutions
must be submitted to the Conference office via e-mail, in WORD format.
Resolutions should be double-spaced, and each line should be numbered.
D. RESPONSIBILITIES
(1) Two representatives, from the group
submitting the resolution, must lead the Hearing on the resolution on Friday
afternoon before the Meeting.
(2) Members of the
Group submitting the resolution must be present when the resolution is
presented, discussed and voted on at Annual Meeting.
(3) The group submitting the Resolution must
complete the Resolution Information Form and submit this form with the
Resolution for consideration by the Coordinating Council.
Email: conference@maineucc.org
RESOLUTIONS PROPOSED FOR ACTION IN 2012
Deadline for resolutions for action at the 2012 Annual Meeting
is
April 1, 2012.
A proposed resolution
must be accompanied by this Information Form in order for the resolution to be
considered. Please be succinct.
DATE OF ACTION BY THAT BODY: _____________________
VOTE: _____ Supporting; _____ Opposing; _____ Abstaining
TYPE OF RESOLUTION: ________________________________
1. Title of resolution: _____________________________________________________
2. State the purpose of this resolution and expected results.
3. What would the Maine Conference be expected to do as a result of this resolution’s adoption?
4. Who would implement or follow-up the resolution on behalf of the Maine Conference?
5. What would be the cost of implementing this resolution? What is the proposed source of the funds? Please be as specific as possible.
6. What kind of report back is expected? When? By whom? To whom?
7. Who will be the presenter of the resolution at the Annual Meeting with the authority to accept or reject any changes in the resolution proposed at the Annual Meeting?
NAME: ______________________________ PHONE: _______________________
ADDRESS: ___________________________ EMAIL: _______________________
Submit this form with the resolution. Please send electronically or mail to the Conference Office in time to arrive by April 1, 2012.