Procedure for Resolutions
to
be presented at
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A. PROCED=
URE
All proposed
resolutions for the Maine Conference UCC Annual Meeting must be received in=
the
Conference office no later than 75 days prior to the Annual Meeting (April =
1,
2011), accompanied by the Resolution Information Form. Proposed resolutions will be review=
ed and
approved by the Coordinating Council prior to being distributed to the
delegates in advance of the Annual Meeting.
B. SUBMSS=
ION OF
RESOLUTIONS
Resolutions =
may be
prepared and submitted by the following individuals or organizations:
(1) Any loca=
l church
of the Maine Conference of the United Church of Christ,=
provided the resolution has been approved for submission by the congregatio=
n or
by the official governing body of that church. The date voted, number
supporting, opposing and abstaining should be reported when the resolution =
is
submitted.
(2) Any Asso=
ciation
of the Maine Conference of the United Church of Christ,=
provided the resolution has been approved by submission at a duly called
meeting of the Association or its Executive Committee.
(3) Any stru=
cture
created by the Conference By-Laws, or by an annual meeting or a special mee=
ting
of the Conference.
(4) The Coor=
dinating
Council of the
C. FORMAT=
Resolu=
tions
and Other Formal Motions shall include the following information:
(1) A =
brief
title which must accurately reflect the intent of the proposed motion. The
names of the church or body presenting the Resolution shall be included.
(2) A =
brief
summary that accurately reflects the content of the Resolution.
(3) The
biblical, theological and ethical rationale; and the expected outcome.
(4) Th=
e text
of the motion.
(5) A statement = that the implementing body is responsible for developing the strategy and program designed to implement the Resolution.
(6) All reso=
lutions
must be submitted to the Conference office via e-mail, in WORD format.
Resolutions should be double-spaced, and each line should be numbered.
D. RESPON=
SIBILITIES
(1) Two representatives, from the group
submitting the resolution, must lead the Hearing on the resolution on Friday
afternoon before the Meeting.
(2) Members =
of the Group
submitting the resolution must be present when the resolution is presented,=
discussed
and voted on at Annual Meeting.
(3) The group submitting the Resolutio=
n must
complete the Resolution Information Form and submit this form with the
Resolution for consideration by the Coordinating Council.
Email: conference@maineucc.org &=
nbsp;
RESOLUTIONS PROPOSED FOR ACTION IN =
2011
Deadline = for resolutions for action at the 2011 Annual Meeting
is
April 1, 2011.
A proposed res=
olution
must be accompanied by this Information Form in order for the resolution to=
be
considered. Please be succinc=
t.
DATE OF ACTION BY THAT BODY: _____________________
&= nbsp; VO= TE: _____ Supporting; _____ Opposing; _____ Abstaining
TYPE OF RESOLUTION: ________________________________
= 1. Title of resolution: _____________________________________________________
= 2. State the purpose of this resolution and expected results.
= 3. What would the Maine Conference be expected to do as a result of this resolution’s adoption?
= 4. Who would implement or follow-up the resolution on behalf of the Maine Conferen= ce?
= 5. What would be the cost of implementing this resolution? What is the proposed source of the funds? Please be as specific = as possible.
= 6. What kind of report back is expected? When? By whom? To whom?
= 7. Who will be the presenter of the resolution at the Annual Meeting with the authority to accept or reject any changes in the resolution proposed at the Annual Meeting?
NAME: ______________________________ PHONE: ____________________= ___
ADDRESS: ___________________________ EMAIL: ____________________= ___
Submit this form with the resolution. Please send electronically or mail= to the Conference Office in time to arrive by April 1, 2011.