Nuts and Bolts 
Annual
Meeting 2009
Grand
Summit Hotel,
September
24-27, 2009
REGISTRATION
The Maine Conference Registration Desk will be located in the lobby
outside the Grand Ballroom. The Registration
desk will be open from 10 am to 7:00 pm Friday, and 8 am to 2 pm Saturday.
Registration Fees: Payment is due with your registration
form. You may save $5 on your
registration fee by having your registration form and fee to the Conference
Office by August 1st. Since
commitments regarding numbers must be made to the Hotel two weeks before the
meeting, there can be no refunds after September 1st.
LODGING:
Room reservations should be made directly with the Grand Summit Hotel at
Snow
Cap Inn Standard ($75/night) – Economy accommodations, 2 queen
beds, private bath, TV with cable.
Summit
Studio ($90/night) – one room with 1 queen Murphy bed or
1 queen sleep sofa, private bath, mini or full kitchen, and amenities*
Summit
Studio Deluxe ($95/night) – one room with 1 queen Murphy bed and
1 queen sleep sofa, private bath, mini or full kitchen and amenities*
Summit
One Bedroom Suite ($119/night) – one separate bedroom with either
king or queen bed, full living room with either queen sofa bed or queen Murphy
bed, full kitchen, private bath, and amenities*.
Summit
Two Bedroom Suite ($155/night) – two separate bedrooms with either
king or queen bed, full living room with either queen sofa bed or queen Murphy
bed, full kitchen, private bath and amenities*.
Condo
Studio ($95/night) – consists of queen size sleep sofa of
queen size Murphy bed in the lining room and a twin bed or set of bunks off to
the side, living room, full kitchen, private bath, TV w/cable and use of
swimming pool. Located on second floor of
Condo
1 bedroom ($105/night) – consists of one private bedroom
(bedding will vary), queen Murphy bed or pull out couch in the living room,
private bath, full kitchen, TV w/cable and use of swimming pool.
Condo
2 bedroom (($125/night) – consists of two private bedrooms
(bedding will vary) living room with queen Murphy bed or pull out couch,
private bath, full kitchen, TV w/cable and use of swimming pool.
Condo
3 bedroom ($155/night) - consists of three private bedrooms
(bedding will vary) living room with queen Murphy bed or pull out couch,
private bath, full kitchen, TV w/cable and use of swimming pool.
*
TAX EXEMPT
STATUS
MEALS
All meals will be served buffet style this year to enable you to choose
the items and quantity that you like.
There will be a choice of offerings for each meal, but persons with
special dietary needs should note them under special needs on the registration
form.
Since we must secure meal
reservations 2 weeks previous to Annual Meeting, no additional meal tickets
will be available at the registration desk.
If you have a meal ticket you will not be using, please speak to us at
the Registration desk, and we will try to sell it for you.
ANNUAL MEETING
COMMITTEE MEMBERS will be wearing bright red stoles and will be
available throughout the weekend with maps, information and a desire to provide
cheerful help about the schedule and other details. They are there to provide help with
questions, so just ask.
SPEAK OUTS are the opportunity for persons to speak
to any issue before delegates, clergy and visitors. A sign up sheet will be
available before each Speak Out session. Please go to the Registration
Desk and sign up on the Bulletin Board. One minute is allowed per person. The
time limit will be strictly enforced. No repeat announcements please.
MESSAGES may be posted on the Bulletin Board available in the
Registration Area to leave messages for church members and friends attending
the annual meeting.
A heated outdoor POOL with indoor/outdoor access, health
club and spa are among some of the amenities at the Grand Summit Hotel. No
Lifeguard is on duty thus churches/guardians are responsible for overseeing
their youth in the pool. Times are posted when these facilities open and
close.
GENERAL PARKING is located on the lower level in front of
the Grand Summit Hotel, the driveway bears right as
you approach the hotel. Only handicapped parking is allowed on the hotel
entrance level. Unauthorized vehicles may be towed at the owner’s expense.
HANDICAPPED
PARKING is available on the hotel entrance level.
FAIR TRADE COFFEE will be served at the Social Hour on
Saturday evening compliments of Equal Exchange Coffee. Water pitchers will be available on all the
tables during the day. In addition, the hotel coffee shop is located on the
second floor for coffee lovers
CHILD CARE
Child care for those under 12 years of age will be provided only during the
scheduled meetings. Use the Childcare
Registration Form to reserve childcare accommodations, and return them with the
parent’s registration forms. Children
should be with their parents during meals.
Meals may be ordered on the registration form. If no childcare requests have been received
by August 15th, childcare plans will be cancelled.
WORKSHOPS
We will have two workshop sessions this year. Some workshops will be offered at only one
session so please plan carefully. Please
note a first and second choice for each workshop session. .
BE “GREEN”
Again this year, all
printed materials for the Annual Meeting will be available on the Conference
website (www.maineucc.org) for churches
to print and distribute to their delegates and visitors. Each document that will be discussed and/or
voted on at Annual Meeting will be designated with an * next to its title on
the website front page. The final Agenda
will be posted one week before the Meeting begins, so you should wait to print
the Agenda until then. No copies will be
available at the Annual Meeting, so please print them and bring to the Meeting.
We suggest that each of
us bring our own water bottle, travel mug, etc. to use during the meeting. This could save the landfill from hundreds of
paper cups or plastic bottles.
COMMUNICATIONS
If you bring a cell phone
to Annual Meeting, please turn it off or use the silent mode during the plenary
and workshop sessions. There will be a
bulletin board at the Registration desk for posting messages. The 24 hour emergency number for the hotel is
800-430-0767.
DISPLAYS will be located in the hallway between the lobby of the Grand
Summit Hotel and the Grand Ballroom. Many of the groups / organizations/
alternative ministries affiliated with the Maine Conference will be
there. We encourage you to visit the display area and learn a little more
about your Conference and the wider church.
DELEGATE ORIENTATION is designed for all delegates, new or
seasoned, who would like an overview of how the Conference Annual Meetings are
run. The orientation will be on Friday, September 28, 12:30 p.m. in the
Ketchum room. This orientation will include an overview of UCC Polity, Annual
Meeting Procedures, and how delegates report back to their church.
YOUTH FUNCTIONS
All youth are
invited to a Youth Gathering on Friday and Saturday evenings following evening
activities. The Youth Ministry Team and the State Youth Council, a Committee of
the Commissions, are the sponsors and will have chaperones available.
There is a
swimming pool at the Grand Summit Hotel available for hotel guests. Each church
is responsible for the whereabouts and lifeguard duty of their youth.
Youth are required
to inform their church leaders of their whereabouts at all times. All
churches have full responsibility for their youth delegates and youth attending
annual meeting.
All youth
attending annual meeting must fill out a Health Release Form which should be
mailed in with their Registration Form to the Conference Office.
Each church is
allowed one voting youth delegate. Youth delegates are encouraged to sit with
their church delegation during the Plenary Sessions and participate in the
discussion.
Do you have other
questions? Email your questions to conference@maineucc.org
We will post them
to this page.