Maine Conference Coordinating Council
April 11, 2008, Special Meeting
Waterville, 10:00 am

AGENDA and NOTES

NOTES FROM APRIL 11, 2008 COORDINATING COUNCIL MEETING

A special meeting of the Coordinating Council was called on April 11, 2008 solely to discuss the 2007 Town Meetings and the future of Maine Conference assets.

Joe Turano, chair of Outdoor Ministries Committe and Allie Rimkunas, member of the OMC, counselor and dean at Pilgrim Lodge were invited guests. Members of the Rockcraft Committee were also invited to attend the meeting, and we regret that they were unable to attend.

In considering the best use and stewardship of the assets of the Maine Conference, the Coordinating Council considered how the current assets are used to fulfill the mission statement of the Conference. To see the results of our discussion see mission statement.

In preparation for the meeting, each Council member was asked to spend some time imagining where the Maine Conference will be five years from now. We then brought our individual “visions” to the meeting, which were organized into several categories. To see the results of our discussion, see Envisioning

At this point, the Coordinating Council came to a consensus that “whatever direction we decide to move, it will be “Green”.

The meeting reviewed the statistical analysis of the Town Meetings comments prepared by Don Green, and the summary of comments prepared by Dan Johnson. These reports can be found at DJ summary and DonG Summary Data.

The Council was in consensus that we must have a representative from the Outdoor Ministries Committee and the Rockcraft committee present during future meetings concerning the Conference assets.

The Coordinating Council will allow time at the Annual Meeting for people to discuss their recommendations concerning the Conference assets and provide a sense of direction for the next six months.

Since there was not sufficient time to finish our discussions around the Conference assets, and complete the items on the agenda, we will continue this discussion during the afternoon session (1-3 pm) of the Coordinating Council meeting in May 9th in Hallowell.

AGENDA

1. Call to Order and Purpose of Meeting

2. Scripture: Ephesians 3:20-21; Prayer

3. Review of the Conference Mission Statement

4. Relate our Mission Statement to possible decision about properties
a. How does our Mission Statement clarify our purpose?
b. Keying Mission Statement to property use
c. How might decreased liability free us for creative mission?
d. How do we imagine/envision our future?

5. Study of Don Green's statistical analysis

6. Discuss possible options
a. Keep all three properties
b. Put one or more properties on the market
c. Consider various models of rehab, expansion, etc.
d. Identify best possible location(s) for Conference offices
e. Consider a capital fund drive, identify goal
f. Other

7. Thinking about next steps
a. Toward decision-making
b. How and when to address the Conference

8. Adjournment